How Toshiba MFDs Improve Speed, Security, and Workflow in Emergency Rooms

Why Emergency Rooms Are Choosing Toshiba MFDs for Print Security and Efficiency

In emergency rooms, seconds matter. Staff can’t afford print delays, security breaches, or workflow gaps. Whether it’s printing wristbands, scanning lab orders, or faxing prescriptions, document workflows must be seamless, secure, and fast. That’s why more hospitals are choosing Toshiba MFDs (multifunction devices). These aren’t standard office printers—they’re secure, healthcare-grade platforms designed to support life-saving operations.

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What Printing Challenges Do ERs Face Every Day?

Emergency departments deal with intense volume and constant urgency. Typical pain points include:

• Unsecured patient documents left on trays or output queues.
• Delayed lab results or discharge paperwork due to printer downtime.
• Manual workflows that slow staff down and increase the risk of human error.
• Print hardware failures that halt registration, triage, or lab coordination.
• Compliance risks from unsecured data transmissions or legacy devices.

These bottlenecks impact more than convenience—they can delay treatment and put hospitals at risk of HIPAA violations.

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How Toshiba MFDs Solve ER Workflow and Security Pain Points

1. HIPAA-Grade Security at the Print Level

Toshiba’s e-STUDIO™ MFDs come equipped with critical security features for healthcare:

• Secure Print Release (Pull Printing): Jobs are held until the user authenticates, preventing unattended PHI from being exposed oai_citation:1‡100 cybersecurity terms—including aspects of print security.docx.
• Badge Authentication: Enables rapid, secure logins using staff ID cards.
• Hard Drive Encryption and Secure Erase: Sensitive patient data is protected—even when a device is retired or serviced oai_citation:2‡100 cybersecurity terms—including aspects of print security.docx.
• Firmware Whitelisting and Secure Boot: This feature ensures that only verified code runs on the device, blocking malware or unauthorized updates oai_citation:3‡100 cybersecurity terms—including aspects of print security.docx.

These features support a strong print-security posture aligned with modern hospital IT policies.

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2. Fast, Accurate Integration with Hospital Information Systems

Toshiba’s e-BRIDGE® architecture enables direct integration with EMR/EHR systems (like Epic, Meditech, or Cerner), supporting:

• Scan-to-record workflows using patient ID tagging.
• Quick printing of lab orders, discharge forms, and pharmacy faxes.
• Streamlined intake paperwork right at the registration desk.

Less time printing means more time treating.

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3. Customized Touchscreen Workflows for Common Tasks

ER staff don’t need to fumble through menus. Toshiba MFDs allow workflow customization so common actions like:

• Fax-to-pharmacy
• Scan to the EHR folder
• Print patient wristbands

…can be performed with a single tap. No IT tickets. No retraining.  & No wasted minutes.

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4. Exceptional Uptime and Remote Monitoring Support

When devices fail, ERs fail with them. Toshiba MFDs are built with high-yield consumables, long-life components, and predictive maintenance. With Doceo’s remote management:

• Issues are identified before downtime occurs.
• Toner and parts are auto-replenished.
• 24/7 alerts ensure no surprises during peak hours.

It’s the kind of reliability ER teams need when lives are on the line.

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5. Smart Cost Control with Usage Transparency

Hospitals are under constant budget pressure. Toshiba MFDs—especially when managed under Doceo’s MPS model—offer:

• Print cost tracking by user or department.
• Rules-based printing (e.g., auto-duplex, B&W defaults).
• ENERGY STAR® certified for low energy consumption.

You’ll know exactly where print dollars go—and where to save them.

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6. Flexible Device Footprints for Tight ER Spaces

ERs often can’t afford sprawling print setups. Toshiba’s MFD portfolio includes:

• Compact desktop models for triage stations.
• Modular floor-standing units with optional finishers.
• All-in-one devices that reduce equipment sprawl.

One device replaces three, and it fits in the space of one.

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Hypothetical Scenario: Improving Lab Coordination in a Busy ER

A 40-bed regional hospital ER was struggling with delays in lab orders due to manual hand-offs and printer congestion. After switching to Toshiba e-STUDIO MFDs with Doceo support:

• Nurses now scan test orders directly into the LIS with barcode automation.
• Results are routed securely to attending physicians using pull-print queues.
• Doceo’s monitoring platform ensures uptime with proactive toner replenishment.

The result? Faster lab processing, improved care coordination, and less wasted motion.

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Why Doceo Is the Right Partner for Healthcare Print Solutions

At Doceo, we understand that hardware is only half the equation. Our value lies in how we deliver, integrate, and support your Toshiba fleet.

• We look at how your ER works, not just your printer.

• We install HIPAA-secure settings and train your staff.

• We monitor your fleet so you don’t have to.

With proven technology and proven people, we help healthcare IT teams reduce friction and improve outcomes, starting at the printer.

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Ready to make your emergency department’s printing infrastructure?

Schedule a free workflow and print security audit with Doceo or call us at 888-757-6626 to speak with a healthcare print expert today.

Doceo – Proven Technology. Proven People.