PaperCut Review for Streamlining Print Management and Cost Savings
At Doceo Office Solutions, we’d like to think that:
1) We are known for having an amazing service team
2) We offer our customers award-winning copier/printer brands such as Toshiba, Lexmark, and KIP. But did you know that the care we put into our equipment and service goes far beyond that? When we are cultivating a relationship with a potential customer, we like to think long-term and how they will use their equipment when Doceo is not necessarily ‘there’.
Software Solution
We highly recommend a software solution called PaperCut MF to all of our multifunction printer customers. PaperCut software manages your printing, copying, scanning, and faxing control seamlessly with any brand of machine.
PaperCut offers organizations a powerful tool for managed their fleet of printers and MFPs, and can be deploying regardless of the brand composition of the existing printing hardware. It is also capable of running on just about any IT platform currently in use (Windows, Apple, Novell, Linux).
PaperCut focuses on the following key areas:
- Cost Savings
- Accountability
- Security
- Accessibility
Cost savings are provided in several ways. Through the implementation of printing rules, PaperCut can enforce fiscal policy by requiring duplex printing, restricting access color, enforcing quotas, or directing large jobs to appropriate equipment. PaperCut also provides ‘Find Me’ printing, which requires the user to release their print jobs – often eliminating the prints that end up in the recycle bin at the end of the day.
Accountability is provided through the requirement for user authentication in order to print. Paper Cut user accounts are synchronizing with the user directory, such as Windows Active Directory, already being managed by organizational IT staff. Authentication may be required for any combination of print, copy, scan, and fax.
Security is ensured through a combination of authentication features. Additional tools like watermarking and print archiving further protect the system. These features allow administrators to monitor and review print activity. They help identify and address any suspicious actions, enhancing overall security.
PaperCut also provides Accessibility benefits that are key in the current office environments, such as support for Mobile & Driver-less Printing, Web Client printing, and Find Me printing. These features demplify printing support for students using iPads or Chromebooks.
Contact Doceo to learn how PaperCut can help your organization take control of its copier/printer usage!
