Why All Businesses Benefit from Managed Print Services

August 12, 2021

With a continued reliance on printers in our business processes, it’s no wonder outsourcing the management of our print fleets through Managed Print Services (MPS) is so popular. MPS offers valuable benefits to businesses of any size in any industry, including:

Improved Efficiency

Odds are, your workflows are being adversely impacted by inefficient devices that are incapable of handling your workload or meeting your needs. A thorough assessment of your print fleet and business processes by your MPS partner will detect weak links in your operation, so they can be replaced with the right device(s) for the job and distribute them properly throughout your workplace.

Lower Costs

By consolidating your printers and eliminating obsolete, inefficient or unreliable devices, your company will streamline its print fleet and save money through subtraction. Combine that with reduced print volumes and predictable monthly billing, and MPS enables you to control your printing costs.

Reduced Downtime

Your employees aren’t trained service technicians, and they do not have the time or expertise to keep your printers up and running. By outsourcing the management of your printing environment to a team of professionals, you’ll also benefit from proactive monitoring, preventative maintenance and auto-supply replenishment that will ensure your devices are always up for the challenge and your workflows don’t grind to an unexpected halt.

Better Security

Companies across all industries work with confidential data that needs to be protected. However, one vulnerability that is rarely considered is a networked printer. Your MPS provider will help you protect sensitive information through measures such as regular firmware updates, encryption and pull or follow-me printing, not to mention wiping printer hard drives at the end of your lease.

Increased Sustainability

Corporate stewardship has become a priority for many businesses, and your printing practices are a great place to start greening your workplace. MPS enables you to identify usage patterns and print volumes through print monitoring software to eliminate wasteful printing and lower overall print volumes via rules-based printing, as well as replace energy-inefficient devices with more eco-friendly models.