When Is it Time for a New Copier?
Copiers are a valuable resource for companies of all sizes. They make copying and storing documents easy, saving time and money by reducing the need for paper. Copiers also allow you to print professional-looking documents quickly and easily, which is especially important if you’re running a business that relies heavily on communication.
At Doceo, we understand how challenging it can be to tell when your copier needs replacement and how frustrating it can be to deal with unexpected downtime due to equipment failure. That’s why we created this guide — to help you identify the signs it’s time for an upgrade.
9 Signs That It’s Time to Replace Your Office Copier
If you’re a business owner, you already know your office copier is one of the most important things to monitor, as it helps keep the company running — and if it doesn’t function well, projects could fall behind, and employees’ jobs get harder.
Here are nine signs it’s time for an upgrade:
1. Low-Quality Copies
If your office documents come out blurry, smudged or faded, it’s time to consider replacing your copier. Poor document appearance is unprofessional and can reflect poorly on your business. Fortunately, you can select from many affordable copiers for sale, guaranteed to give you crisp, clear prints every time!
2. Frequent Issues
Your office copier is a vital part of your business. It’s how you keep the information flowing, get the work done and keep your employees happy. If your machine constantly breaks down or gives you issues, it’s time for an upgrade.
A reliable machine helps ensure employees can complete their work on time, leading to increased productivity and less stress for everyone involved.
3. Old Machinery
If you still use an old copier, you may pay more for maintenance and repairs than needed. Newer copiers offer higher resolutions, better print quality and faster speeds than older models — and they save you money on upkeep costs!
If your current model isn’t up to par with the rest of your office’s technology, or you’re eager to enjoy the benefits of modern machine features, consider upgrading today.
4. Broken Parts
If your copier makes a clicking sound or has visited the repair shop more than once, it might be time to start considering replacing it. A broken copier can lead to constant malfunctions that could put your business at risk. If a part breaks, it can be expensive and time-consuming to replace. Compared to new models with a more extended warranty, there’s no guarantee that the new piece will last very long.
When you buy a new copy machine, you’ll have peace of mind knowing all of its parts are in pristine condition and that everything works as it should without issue or delays.
5. Outdated Security System
Your printer is an essential part of your business’ infrastructure. It may also be connected to your network, meaning hackers can use your machine as a gateway into your computer system to access sensitive information.
Updating your office copier with one featuring the latest software updates and patches protects you from hackers and helps you rest easy, knowing you have measures in place to prevent one method of unauthorized access.
6. High Demand
For employees to work hard and help your business grow, they need reliable equipment that helps them complete their daily tasks and communicate effectively. A reliable copier and printer are vital parts of this process.
7. Slow Print Speed
Print speed is an essential metric for any office copier, but it’s crucial for a business that relies on fast printing. A printer that lacks speed will take more time than necessary to complete a print job, possibly leaving other tasks neglected while the printer struggles.
With a fast copier, you can return to work without waiting for slow printing processes, enduring unnecessary expenses or worrying about lost productivity.
8. Outdated Technology
You’ve got things to do—and you don’t have time to wait for your printer or copier to catch up with you.
You want the best technology available when you’re ready to upgrade your copier, and with the latest lines of multifunctional printers, you can easily print from mobile devices wirelessly.
With a new printing system, you can say goodbye to hunting for a USB cable or waiting for a fax before returning to work.
9. Employee Dissatisfaction
Employees are your company’s backbone and deserve to be treated that way. If you’ve ever had to deal with a low-quality copier, you know how much of an impact it can have on employee stress levels, productivity and overall job satisfaction.
With a new copier, you can finally give your employees the printing experience they deserve while ensuring your business stays on track!
How to Choose Your Office Copy Machine Replacement
When selecting an office copy machine replacement, you want the best deal and a product that will last and perform well.
You should evaluate your business’s needs before choosing a new copier by asking yourself the following:
- What kind of print jobs do you most often perform?
- How many copies do print each day?
- What kind of paper do you prefer or use regularly?
- Are there any special requirements for color documents or photos?
Consider the following factors when shopping for a new printer to find one that can keep up with your demand without sacrificing quality:
- Your budget: The first thing to do when choosing an office copy machine replacement is to determine your available capital. Consider whether or not this purchase will be tax deductible, which will help determine how much money you can spend on the new machine and what kind of features it should have.
- Total cost of ownership: The total cost of ownership (TCO) represents what it costs to operate the copier over its lifetime. Use this number as a benchmark when considering what kind of new machine to purchase.
- Compatibility with existing equipment: The system you choose should be compatible with your existing software and other technology to make the transition seamless and easy.
- Reputable brands: Choose a reputable brand with a history of strong customer service, reliable products and great customer feedback.
- Printer tasks: Do you need a multifunction copier-scanner-fax machine, or will just a printer and scanner satisfy your office’s needs?
- Projected print volume: A lower-priced model may work well for you if you only print or make copies once or twice weekly. If you print multiple times daily, it may be worth investing in a higher-end model with more features and capabilities.
Get Help Replacing Your Old Copier From Doceo
At Doceo, we believe that the only thing harder than selecting the right copier for your business is dealing with one that isn’t up to par. We’re to help you find the best copier and ensure it works as well as possible. As a family-owned company with deep roots in the community, we will work with you every step of the way so that you can focus on what matters most — running your business.
Get help finding the ideal copier for your operations by contacting Doceo today!
