How to Maximize Cloud Potential and Protect Business Data

Cloud computing allows for the storage and retrieval of digital data via the Internet; improving productivity through accessibility. But, despite its widespread use, cloud technology remains confusing for many, as they attempt to determine how to make the most out of the cloud while protecting sensitive business data from security breaches. Doceo’s experienced IT Team can recommend cloud storage options that will meet your business needs, while ensuring the security of your data.

However, it’s important for you to know the basics of cloud storage so you can choose a solution that makes sense for your business, and so you can ensure your provider is familiar with best practices and is qualified to address your cloud storage needs.

So, how can you make the most out of cloud storage, while maintaining strict security standards concerning your business data? Here’s a quick overview:

Optimize Your Cloud

Cloud computing allows for continual collaboration across systems, making all of your business data available to your team regardless of physical location. To streamline storage, cloud service providers allow for the copying and pasting of appropriate files to a dedicated cloud storage folder on your system to make data accessible across a variety of devices; including smartphones, tablets, desktops or laptops. Files stored in the cloud are automatically updated, or synced, across all devices, ensuring that the most recent version of your document is available at all times. When it comes to data backup, cloud services simplify the process through automation. All you have to do is identify the files and the frequency for backups, and the cloud’s software will do the rest. Also, cloud storage services should be scalable, so that you only pay for the storage space you use. To maximize this feature, be deliberate about the files you place in the cloud, storing essential, non-duplicated files. On the other hand, the cloud offers a great place to bring data scattered across different locations together in one central repository.

Protect Business Data

You can be better protected in the cloud than on the hardware containing sensitive business data in your physical office. Working with your IT to ensure that firewalls are updated and consistent security encryption policies are in place is key. Data should be encrypted both during transmission to the cloud and while “resting” in the cloud, guaranteeing that only authorized users can access your files. These security measures allow you to dictate who views, modifies, or prints your files, whether they are on a laptop, mobile device, or desktop computer.

Through a deeper understanding of the cloud, you can have an educated discussion with your IT team to determine the best choice for your business’s virtual storage and security needs.

To learn more about cloud storage and security, contact Doceo’s IT Team today!​​​​​